Freight Invoice Template — PDF, Word & Excel
Bill for transport, loading and shipment handling.
Your current input stays until you confirm a replacement.
Download an offline template
Blank business details, editable work items and no example prices. One offline layout, separate from the online Simple, Modern and Branded styles.
PDF is for printing, without fillable fields. Word tables are editable; neither format calculates totals. Excel: eight lines, CAD only. Quantities: 0–10,000, up to three decimals. Rates: 0–10,000, up to two decimals. Each line rounds half up to cents. No tax, discounts, shipping, deposits or payment balance calculations. Review inputs and totals.
Choose “Use this template” to edit online and export a completed PDF. Offline downloads leave your browser draft untouched.
A practical example
Fictional example. Replace the details and rates before use. CAD rates are illustrations, not price recommendations.
| Description | Quantity | Unit | Rate (CAD) |
|---|---|---|---|
| Road transport — fictional route | 1 | trip | 480 |
| Loading service | 2 | hour | 55 |
What to fill in
- Identify the shipment and agreed route; replace fictional references before use.
- This ordinary invoice is not a bill of lading, customs declaration or commercial trade invoice.
Connect the charge to the shipment
Use the consignment or shipment reference and identify the origin and destination relevant to the billed leg. If a single order involves several trips, make the dates or trip references distinct so the recipient can reconcile each movement.
Describe handling outside the transport fee
Loading, waiting or a special delivery service should be identifiable when separately agreed. Use the billed handling time or service count and its matching rate. Keep the same agreed basis for the main transport charge; a trip fee should not also multiply by distance unless that is how the charge was agreed.
Freight invoice questions
Can I group several consignments on one bill?
Yes. Give each shipment or transport leg a clear reference in its row. Keep separately agreed handling charges connected to the relevant consignment.
Can I add loading and transport separately?
Yes. Use separate rows with units that match the agreement, such as trip and hour.
Is this a customs commercial invoice?
No. It has no customs declaration, bill of lading or international trade certification fields.