Auto Repair Invoice Template — PDF, Word & Excel
Itemize vehicle repairs, workshop labour and replacement parts.
Your current input stays until you confirm a replacement.
Download an offline template
Blank business details, editable work items and no example prices. One offline layout, separate from the online Simple, Modern and Branded styles.
PDF is for printing, without fillable fields. Word tables are editable; neither format calculates totals. Excel: eight lines, CAD only. Quantities: 0–10,000, up to three decimals. Rates: 0–10,000, up to two decimals. Each line rounds half up to cents. No tax, discounts, shipping, deposits or payment balance calculations. Review inputs and totals.
Choose “Use this template” to edit online and export a completed PDF. Offline downloads leave your browser draft untouched.
A practical example
Fictional example. Replace the details and rates before use. CAD rates are illustrations, not price recommendations.
| Description | Quantity | Unit | Rate (CAD) |
|---|---|---|---|
| Brake inspection and fitting — demo vehicle | 2 | hour | 95 |
| Replacement brake pads — sample parts | 1 | set | 80 |
What to fill in
- Identify the vehicle or job in the project reference; replace sample details before use.
- Identify parts and labour separately; add agreed warranty terms only when applicable.
Connect the invoice to the repair order
Use the workshop job reference to connect the bill to the authorized repairs. Describe the component worked on and the action taken, such as inspection or replacement, rather than a row labelled only “vehicle service.”
Explain the labour basis
A fixed repair charge and time-based workshop labour are different ways to bill. For a fixed charge, describe the repair and use one job. For hourly work, enter the billable hours from the job record; do not present a flat-rate allowance as measured clock time.
- Identify supplied parts by useful part description or number.
- Clarify whether a diagnostic charge remains separate or is included in the repair fee.
Auto repair invoice questions
Where do parts and workshop hours go?
Use separate rows for each part or set and for labour hours. The unit is a label; quantity and rate determine the amount.
How should I show customer-supplied parts?
Describe the fitting work and identify the part as customer-supplied. Charge only for your agreed labour and any other items you supplied.
How do I add an agreed diagnostic fee?
Add a clearly labelled line for the diagnostic fee. Include it only when it belongs in the agreed bill; the tool does not authorize extra work.