Freelance Invoice Template — PDF, Word & Excel
Bill for freelance deliverables and agreed revision rounds.
Your current input stays until you confirm a replacement.
Download an offline template
Blank business details, editable work items and no example prices. One offline layout, separate from the online Simple, Modern and Branded styles.
PDF is for printing, without fillable fields. Word tables are editable; neither format calculates totals. Excel: eight lines, CAD only. Quantities: 0–10,000, up to three decimals. Rates: 0–10,000, up to two decimals. Each line rounds half up to cents. No tax, discounts, shipping, deposits or payment balance calculations. Review inputs and totals.
Choose “Use this template” to edit online and export a completed PDF. Offline downloads leave your browser draft untouched.
A practical example
Fictional example. Replace the details and rates before use. CAD rates are illustrations, not price recommendations.
| Description | Quantity | Unit | Rate (CAD) |
|---|---|---|---|
| Article writing — fictional campaign | 3 | article | 180 |
| Additional revision round | 1 | round | 60 |
Illustrated subtotal: CAD 600.00. Before tax, discounts or shipping; not a deposit or payment balance.
What to fill in
- Describe deliverables and the period covered.
- State the agreed revision scope and payment terms in customer-visible notes.
- Project / PO reference
- DEMO-ARTICLES-001
- Service period
- 2026-10-01 to 2026-10-07
Name the version of the deliverable
An article, research brief or content package is easier to recognize when the description names its project and delivery stage. Distinguish a draft delivery from a final package if those are separately payable milestones; do not charge both for the same inclusive fee.
Make a mixed invoice easy to check
For a fixed deliverable, enter its count and agreed fee. For other work billed hourly, identify the task and the recorded hours. Keep a dated reference to any additional request so the client can connect the extra charge to the work they requested.
Need help with the shared invoice fields? Follow the worked invoice guide.
Freelance invoice questions
Can I invoice work for two client projects together?
Yes, if the client accepts a combined bill. Identify the project in each row and keep its quantities and fees distinct so both projects can be reconciled.
How do I show extra revision rounds?
Add a separate row for agreed extra rounds. State which revisions the original fee includes in the notes.
Can I track hours inside this tool?
No. Enter hours from your own records; there is no running timer or time approval workflow.